Stay Ahead of Compliance Schedules: Your RTO’s Calendar in 2023

how to manage your deadlines in the RTO industry
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Registered Training Organisations (RTOs) play a critical role in Australia’s education and training sector, delivering quality vocational education and training programs to students. However, managing RTO operations and ensuring compliance with the constantly evolving regulatory environment can be complex and challenging. With numerous regulations and compliance schedules, RTOS must stay ahead of compliance requirements to avoid costly penalties and maintain its reputation.

As an RTO, efficient compliance deadline management to keep track of critical dates and events is crucial to ensure you stay compliant and take advantage of opportunities to connect with industry stakeholders.

How to Stay Ahead of Deadlines in the RTO Industry

To stay ahead in the RTO industry with efficient compliance deadline management, RTOs in Australia should:

  • Stay current with compliance requirements by connecting with industry associations, regulatory bodies, and other RTOs.
  • Create a compliance calendar to track important dates and deadlines.
  • Set reminders for important deadlines and dates.
  • Assign responsibilities for different tasks related to compliance.
  • Allocate sufficient resources, including time and money, to complete compliance-related tasks on time.
  • Monitor progress towards compliance deadlines using a compliance management system.
  • Focus on continuous improvement to streamline processes and reduce costs.

This RTO calendar is your go-to resource for all major events, compliance schedules, and training conferences in the industry. Bookmark this page to keep you up to date as you review training and assessment strategies and gather all the necessary documents and data for your RTO compliance deadline.

Get Ready for 2023: A Must-Know Guide to RTO Compliance Schedule and Key Industry Happenings

January

New Training Year

  • Suggested Activities
    • Welcome new students, reflect on the previous year, and review training and assessment strategies
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

February

Total VET Activity AVETMISS Data Deadline

March

Total VET Activity AVETMISS Data Deadline

  • Suggested Activities
    • Attend the summit to learn from industry experts and gain valuable insights on continuous improvement in the VET industry through keynote speeches, interactive sessions, and workshops.
    • Submit the annual compliance declaration to confirm they meet the standards for all VET certifications issued in the past 12 months, ensuring accurate records, regulatory requirements, and risks identified and addressed.
  • Events
    • 2-3 March VET Policy and Compliance Summit
  • Compliance Deadlines
    • 3 March – Annual Declaration on Compliance, Sydney
    • 6 March – Annual Declaration on Compliance Workshop, Brisbane
    • 7 March – Annual Declaration on Compliance Workshop, Melbourne
    • 8 March – Annual Declaration on Compliance Workshop, Adelaide
    • 9 March – Annual Declaration on Compliance Workshop, Tasmania
    • 10 March – Annual Declaration on Compliance Workshop, Perth
    • 31 March – Annual Declaration on Compliance Deadline

April

Review of Training and Assessment Strategy

  • Suggested Activities
    • Regularly review your Training and Assessment Strategy to maintain compliance, meet student and stakeholder needs, ensure quality, and continuously improve.
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

May

Talk to Industry Experts and Leaders

  • Suggested Activities
    • Engage with industry through strategies/resources development, training/assessment practices, and professional development for trainers/assessors to keep their skills current.
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

June

End of Financial Year

  • Suggested Activities
    • Maximise savings for your RTO by taking advantage of the end-of-fiscal-year sale from RTO training resource providers and claim tax deductions the following month by contacting us through the form.
    • Submit Quality Indicator Data to ASQA, including student and employer satisfaction survey results and send it to Qidata@asqa.gov.au.
    • Attend the ITEC23 Conference to gain innovative insights, build connections, and enhance professional development in the vocational training, higher education, and international education sectors.
  • Events
    • 7-9 June – ITEC23 Conference
  • Compliance Deadlines

July

New Financial Year

Mid-Year Enrolment

Data Update

  • Suggested Activities
    • Review and update your training and assessment strategies, re-register with regulatory bodies, ensure trainer and assessor qualifications, update student records, review your budget and financial reports, maintain accurate records, and stay informed of industry changes.
    • Regularly report enrolment and completion data to ASQA.
    • July is a suitable time to provide mid-year updates and ensure that all data is accurate and current.
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

August

National Skills Week

EduTECH

  • Suggested Activities
    • Celebrate the value of practical and vocational learning during National Skills Week, a collaborative effort between the government and stakeholders to elevate the status of apprentices and trainees, highlighting their talents and skills and promoting the VET sector.
    • Share knowledge, learn, and drive the advancement of teaching and learning with 20 content themes, advanced product profiling, and networking opportunities to access the latest developments and solutions in the education sector.
  • Events
  • Compliance Deadlines
    • N/A

September

Student Feedback and Course Outcomes Review

  • Suggested Activities
    • Leverage student feedback to evaluate the success of their training and assessment programs and make necessary improvements to ensure the delivery of high-quality education and training.
    • Stay tuned for the CCA Annual Conference, a yearly event that brings together community education specialists, policymakers, and VET leaders to discuss the latest developments and trends in the field.
  • Events
  • Compliance Deadlines
    • N/A

October

Assessment and Examination Process Review

  • Suggested Activities
    • Regularly scrutinise examination and assessment procedures to guarantee fairness and uniformity and to accurately evaluate your students’ knowledge and abilities.
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

November

National VET Conference

TAFE Director’s Australia Convention

  • Suggested Activities
    • Enhance your team’s professional development as the conference offers opportunities to improve processes, increase student engagement, maintain compliance, and invest in quality education with interactive sessions, inspiring presentations, and over 1200 attendees.
    • Stay informed on the new developments and trends in the field, network with industry leaders, and gain valuable insights and knowledge to improve your training programs.
  • Events
  • Compliance Deadlines
    • N/A

December

Brace for the new year!

  • Suggested Activities
    • Grab this time to reflect on the past year, celebrate student accomplishments, and make final training and assessment strategies changes before the new year.
  • Events
    • N/A
  • Compliance Deadlines
    • N/A

Mark your RTO calendar for these upcoming conferences!

The RTO calendar for 2023 provides a comprehensive overview of the key events and deadlines that RTOs need to be aware of. By following the compliance schedule, events, and dates outlined in this article, you can meet all regulatory requirements and provide your students with high-quality education and training programs.

Your RTO can operate effectively and efficiently by staying informed, reviewing and updating strategies, and taking steps to maintain compliance.

RTOs must also regularly check for updates and seek professional advice if they have concerns or questions. With the proper preparation and resources, RTOs can successfully navigate the challenges and opportunities of 2023.

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